FAQs – Radiation Control Inspectorate

For the second-hand unit, the new user must complete RC001 form.

NB. RC002 from the previous owner must be attached, downloadable from: https://www.sahpra.org.za/radiation-control-application-and-report-forms/  or it may be also requested from:

Pretoria:radconpta@sahpra.org.za

Durban: radcondbn@sahpra.org.za

Cape Town: radconcpt@sahpra.org.za

The form must be fully completed as per instructions below:

1. S1 – Make sure that legible name of applicant, postal and contact details are completed.
2. S2 – Refer to a table on S3 about who is qualified to operate the unit when completing this section.
3. S4 – Ensure that either generator or system details are completed.
4. S8 – Full details of where the unit is to be installed.
5. S9 – Attach a plan/diagram of where the unit is to be installed.
6. S10 – Complete details if the unit is procured through a dealer on 10.1 or 10.2 for previous user (RC002 to be attached as well)
7. S11 – Details of who will be doing installation
8.   S12 – Details of approved Inspection Body to conduct acceptance tests.
9. S14 – Full declaration by an applicant.

Inspection frequency is risk based, according to our priority the following inspection cycles are defined:

1. Radiotherapy facilities (every 1-2yrs)
2. Nuclear Medicine Facilities (every 2-3 years)
3. Facilities with Cardiac Catheterisation laboratories (every 2 years)
4. Industrial irradiators (every 1-2 years)
5. Industrial: Soil, moisture gauges / Density or Level Gauges and well logging (subject to inspection frequency of every 2-3 years)
6. Mobile mammography units (subject to inspection frequency of 3 years)
7. Baggage Scanners (subject to inspection frequency every 5 years)
8. Manufacturers and Distributers (every 2-3 years)
9. Whole body scanners (every 1-2 years)
10. Diagnostic Radiology (CT, Fluoroscopy units & DDR’s & General X-ray units subject to inspection frequency of 3-6 years)
11. Dental Facilities (3-5 years)

For the removal of a unit or modification to the premises, the RC002 form must be completed according to the instruction below. This form can be obtained from: https://www.sahpra.org.za/radiation-control-application-and-report-forms/  or it may be also requested from:

Pretoria:  radconpta@sahpra.org.za

Durban: radcondbn@sahpra.org.za

Cape Town: radconcpt@sahpra.org.za

1. S1 – Make sure that legible name of applicant, postal, contact details and declaration are completed.
2. S2 – Details of new qualified responsible person to be completed.
3. S3 – Indicate which option is applicable
4. S4.1 – Full details of the machine to be completed
5. S4.2 – Details of who is taking over the machine (RC001 of the new owner to be attached as well)
6. S4.3 – Complete details of the new/modified premises.
7. S4.4 – Diagram of new/modified premises to be attached

To change the responsible person, the RC005 form must completed according to the instruction below. This form can be obtained from: https://www.sahpra.org.za/radiation-control-application-and-report-forms/  or it may be also requested from:

Pretoria:  radconpta@sahpra.org.za

Durban: radcondbn@sahpra.org.za

Cape Town: radconcpt@sahpra.org.za

1. Particulars of a licence holder and declaration must be filled.
2. Section A – Details of new qualified responsible person to be completed fully
3. Section B – Details of the person being removed from the list of responsible persons
4. This form must be accompanied with all documents listed on the attached admin checklist: OF-RDN-XR-02E_v1 Admin Checklist

To re-instate a unit which was stored, the RC007 form must be fully completed in all the fields. This form can be obtained from: https://www.sahpra.org.za/radiation-control-application-and-report-forms/  or it may be also requested from:

Pretoria:  radconpta@sahpra.org.za

Durban: radcondbn@sahpra.org.za

Cape Town: radconcpt@sahpra.org.za

This form must be accompanied by all documents listed on the attached admin checklist:

For update of a licence the RC005 form must be completed. Please allow 30 days for administration of this process.  You will receive an updated licence via email, when the changes have been effected to your licence.
The above forms can be obtained from the website https://www.sahpra.org.za/radiation-control-application-and-report-forms/

• As per regulation no R.1332 section III.2 Licence remains in effect until the request for cancellation or temporary or permanent transfer is approved by the regulatory authority.s
• Therefore, licence does not expire

• No licences to use medical x-rays are issued to general practitioners
• Licences are only issued to medical institutions, radiologists, and

• The guidelines and code of practices are published on the website and any new updated guidelines will be communicated with relevant stakeholders https://www.sahpra.org.za/radiation-control-guidelines-and-codes-of-practice/
• The acts and regulations mandating radiation control are available in the following link https://www.sahpra.org.za/radiation-control-acts-and-regulations/

Our timelines to issue the inspection report is 30 working days.

The seal on the unit may under no circumstances be removed without the written instruction and permission from Inspector concern. All units sealed irrespective of compliance will remain closed for 30 days from date of sealing.

The communication was issued to Inspection bodies regarding the process to be followed when the unit is sealed. This communication can be accessed at the following link: https://www.sahpra.org.za/document/sahpra-ib-sealing-and-unsealing/

Reporting can be made anonymously on SAHPRA whistleblower hotline or website: 24-hour hotline: 0800 204 307

https://www.sahpra.org.za/whistleblower/