WHISTLEBLOWER INFORMATION

The SAHPRA hotline has been established with the aim to enhance an honest work ethic and simultaneously provide employees with a mechanism to bring any unethical business practices to the attention of management.

This hotline operates 24 hours a day, 7 days a week, 365 days per year.

The number is toll free if you call from a Telkom phone (including public phones) within South Africa.

It is as simple as dialling 0800 204 307 (within the borders of South Africa).

Calls made from cellular telephones will be charged at standard service provider rates. Calls made from outside South Africa will be charged at the applicable international call rates.

This hotline is available to you for the purposes of reporting unethical behaviour, theft, fraud or related activities within SAHPRA.

If you have any queries on these matters you may contact the hotline, where one of our friendly and experienced agents will assist you.

We cannot provide advice or details regarding internal employee grievances. Such queries should be referred to your SAHPRA’s HR Department.

Yes, our calls are recorded in order to ensure the accuracy of the reports we send to SAHPRA for investigation. These recordings are used for our internal purposes only.

No, you do not have to reveal your name or any of your details. It is important to remember though that in some cases (for example where you are personally affected) you may be encouraged to provide your personal details.

These are your options:

• Provide your personal details which will be passed on to SAHPRA;
• Provide your personal details to the hotline, but request that these are not passed on to SAHPRA; or
• Remain totally anonymous (do not give the call centre agent any of your personal details).

Instead of giving you a name, the agent WILL give you reference number which can be used to make follow up reports or obtain feedback on the matter reported. Our agents do not provide their personal details for the following reasons:

• The same agent that took your initial report will not always be available assist you;
• This is another way in which we protect our agents.

Agents sometimes ask questions to ensure that we obtain all the information necessary for SAHPRA to investigate your report.

Callers often have valuable information of which they are not aware, and our agents are trained to guide you as the caller through the reporting process.

No, your personal details will not be revealed to SAHPRA if you request that your report be submitted anonymously (even though you give hotline your name).

Should you ask that your details be revealed in the report; SAHPRA will not divulge these details to those individuals that you reported.

Remember: If you are hesitant about giving your personal details, it is better to remain anonymous.

If you wish to personally meet with someone at SAHPRA, you will be requested to provide your name and contact details along with your request, which will then be passed on to the SAHPRA for consideration.

The information that you provide to the agent is typed into a report, which is sent to senior management at SAHPRA for further investigation.

Yes, SAHPRA is committed to acting pro-actively in addressing unethical behaviour, theft, fraud or related activity and has thus introduced an independent reporting channel for all SAHPRA employees and external members.

Investigation periods differ, as each report is treated individually. The hotline operator will give you a reference number and advise you when to call back for feedback.

Remember you can use your reference number at any time to call the hotline and provide additional information.

Yes, except in instances where SAHPRA is prohibited (by law or internal policy) to provide certain confidential information.

This will depend on whether you choose to make your report anonymously.

Feedback will either be provided through the hotline (where you call the hotline back and request feedback by quoting your reference number) or directly by SAHPRA (if you gave your name and contact details in the report).

You will receive a reference number for every new report you make with the hotline.

This reference number is yours alone – do not give it to someone else to follow up on your behalf. The reference number also helps you to add information to your original report and to obtain feedback (where applicable).

Yes, you may also report to the hotline via:

• Hotfax (a fax number that is toll-free in South Africa);
• Hotpost (a postal address that is toll-free in South Africa);
• Hotmail (a secure email address, so your report can be made anonymously); and
• Hotlink (a secure web-link) – this is also available to smartphone users

Simply call the hotline, where one of our agents will provide you with a reference number and guidance on how to use one of our alternative ways of reporting.